Departmental Charges

If applicable, student signs checkout form provided by the department and approved by Legal Counsel which details the student's responsibilities and liability.
When damage occurs, the department sends the student a letter (template for contacting student) giving the student 14 days to pay the department for the damage.
If the student doesn't pay by the deadline, the department sends the Bursar a letter (template for contacting Bursar) and copies the student. The department should attach copies of documentation supporting the charge. The department is responsible for maintaining the original documentation for three years from the date of the letter to the Bursar to prove the validity of the debt.
The charge is posted to the student's account using the appropriate fund for that department and account #R07060 Damages Recoveries.