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Additional
Information, Independent Contractor Templates
Steps
Required before payment can be made to a non-resident alien.
- Obtain
copies of the individuals Visa, Passport, and I-94 departure
record. Verify that the individual is here on a VISA type
allowing stipend payments. If alien is here on a B-1, W-B
or W-T visa they may be reimbursed for travel expenses only.
If alien is here on an H-1 or TN visa they may be paid as
employees, not as independent contractors, and this form
may not be used.
- Have
Non-Resident Alien complete form W-8.
- Determine
if Non-Resident Alien's stipend is tax-exempt under a treaty
by calling Linda Beja. If yes, have individual complete
form 8233. If no, inform individual that his compensation
will be subject to 30% withholding.
- Obtain
the NR Alien's social security number or ITIN number. The
NR Alien must have a social security number to claim treaty
benefits. The NR Alien must obtain an ITIN # by completing
and mailing IRS form W-7 if he is here under a B-1, WB or
TN visa. Also, if the alien does not have a social security
number, and does not plan on claiming treaty benefits, he
still must obtain an ITIN #.
- NOTE:
No payment can be made without either a social security
number or ITIN number. There are no exceptions.
- Submit
copies of the individuals VISA, passport number, I-94 departure
record, W-8 and 8233 (if applicable) with request for stipend.
List
of State Agencies for Dual Employment Purposes
| Dept
of Administration |
Boards
and Commissions |
| Dept
of Commerce |
Dept
of Agriculture |
| Dept
of Correction |
Dept
of Cultural Resources |
| Dept
of Human Resources |
Dept of Insurance |
| Dept
of Justice |
Dept of Labor |
| Dept
of Public Instruction |
Dept
of Revenue |
| Dept
of State Treasurer |
Dept
of Transportation |
| Dept
of Crime Control and Public Safety |
Dept of Environment, Health & Natural Resources |
| Employment
Security Commission |
NC
Housing Finance |
| NC
School of Science and Math |
NC
Wildlife Resources Commission |
| Office
of Administrative Hearings |
NC
Arboretum |
| Office
of Lieutenant Governor |
Secretary
of State |
| Universities |
Office of State Controller |
Notes: This is not a complete list. If you are uncertain, please phone Linda Beja at 227-7334 for more info.
Employees of Public Schools and Community Colleges are not considered State Employees and
should not be paid through dual employment
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This site is maintained by Western's Division of Administration and Finance.
Comments and suggestions to
crisp@wcu.edu
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